Jersey Horse Association - privacy policy

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Privacy Policy

Effective Date: July 2025

1. Who We Are

The Jersey Horse Association (“we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in accordance with the Data Protection (Jersey) Law 2018 and other applicable regulations.

Our contact details:

Email: info@jerseyhorseassociation.com

2. What Information We Collect

We may collect and process the following types of personal data:

• Name, address, email address, and phone number

• Date of birth

• Emergency contact details

• Membership or event registration information

• Payment and transaction details (where applicable)

• Information you provide when contacting us or scheduling an activity

• Photos or videos taken at our events (with consent)

• Technical data such as IP address, browser type, and device information

• Cookies and usage data to enhance website performance

3. How We Use Your Data

We use your personal data for the following purposes:

• To manage memberships and event participation

• To process payments and issue receipts

• To communicate updates, event information, or respond to enquiries

• To comply with insurance, safety, and legal obligations

• To promote our events through photos or media (where consent has been provided)

• To improve and personalise your experience on our website

• To prevent fraud or misuse of our services

4. Lawful Basis for Processing

We only process your data when we have a lawful basis to do so, including:

• Consent – for marketing communications or photography

• Contractual necessity – for managing memberships or processing event entries

• Legal obligation – such as keeping health & safety or financial records

• Legitimate interest – such as internal planning, improving services, or event coordination

5. Data Sharing

We do not sell or rent your personal information. We may share it with:

• Event insurers, emergency services, or regulatory bodies when required

• Third-party service providers who help us with IT systems, payments, customer support, or web hosting

• Business partners, Sponsors, Clubs and Associations where applicable (e.g., joint event organisers or referrals)

• Legal authorities if required by law or in the event of a dispute

All third parties are required to handle your data securely and lawfully.

6. Data Security and Storage

We take appropriate technical and organisational measures to secure your personal data. These include encryption, access controls, and secure data storage practices.

We retain your personal data only as long as necessary for the purposes described in this policy or as required by law.

7. Your Rights

You have the right to:

• Access your personal data

• Request correction or deletion of your data

• Withdraw your consent (where applicable)

• Object to or restrict certain types of processing

• Lodge a complaint with the Jersey Office of the Information Commissioner (JOIC)

To exercise your rights, please contact:

Data Protection Officer

Email: info@jerseyhorseassociation.com

8. Cookies and Tracking

We use cookies to improve website functionality and user experience. You can manage your cookie settings via your browser. Disabling cookies may affect some website features.

9. Analytics and Tracking

We use analytics tools (such as Google Analytics) to better understand how visitors use our website. These tools collect anonymised data such as pages visited, time spent on site, and device type. This helps us improve content and functionality.

You can opt out of certain analytics tracking via your browser settings or by using tools provided by the analytics provider.

10. Children’s Privacy

We do not knowingly collect personal information from children under the age of 16 without parental or guardian consent. If you believe we have collected such data in error, please contact us immediately so we can delete it.

11. Third-Party Links

Our website may include links to external websites. We are not responsible for their privacy policies and encourage you to review them separately.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

13. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact:

Jersey Horse Association

Email: info@jerseyhorseassociation.com