Jersey Horse Association - data protection policy

---

Data Protection Policy

Effective Date: July 2025

At the Jersey Horse Association, we are committed to protecting your privacy and handling your personal data responsibly and transparently, in accordance with the Data Protection (Jersey) Law 2018.

1. Who We Are

The Jersey Horse Association ("we", "us", or "our") is the data controller of your personal data. Our responsibility is to ensure your data is processed securely, fairly, and lawfully.

2. What Data We Collect

We may collect the following personal data from you:

• Name and contact details (address, phone number, email)

• Date of birth (for age-related eligibility/survey purposes)

• Membership and event registration information

• Payment details (where applicable)

• Photos or video footage from events (with your consent)

• Communication preferences

We do not collect any unnecessary or sensitive personal data without a clear lawful basis and your explicit consent.

3. How We Use Your Data

We use your personal data to:

• Send you information and promotions regarding upcoming events, talks, instructionals

• Send you educational material as relevant to equestrianism

• Request participation in relevant surveys

• Manage your membership and participation in events

• Communicate important updates, schedules, or cancellations

• Process payments and issue receipts or invoices

• Ensure your safety and eligibility for participation

• Maintain records for legal and administrative purposes

We will only use your data when the law allows us to and for purposes directly related to the services we provide to you.

4. Sharing Your Data

We may share your data with trusted third parties only when necessary, including:

• Event organisers

• Event insurers or governing bodies (e.g. for safety or compliance)

• Payment processors

• Our professional advisors (e.g. accountants or legal counsel)

We will never sell your data to third parties.

5. How We Store and Protect Your Data

Your personal data is stored securely, using appropriate technical and organizational measures to prevent unauthorized access, loss, or misuse.

Where data is stored digitally, we use password protected systems. Physical documents are stored in locked premises with restricted access.

6. How Long We Keep Your Data

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

You may request deletion of your data at any time unless we are legally required to retain it.

7. Your Rights

Under the Data Protection (Jersey) Law 2018, you have the right to:

• Access your personal data

• Request correction of inaccurate or incomplete data

• Request erasure of your data (in certain circumstances)

• Object to processing or request restriction of processing

• Withdraw consent at any time where processing is based on consent

• Lodge a complaint with the Jersey Office of the Information Commissioner (JOIC)

8. Contact Us

If you have any questions about how we handle your personal data or would like to exercise your rights, please contact:

Data Protection Officer

Jersey Horse Association

Email: info@jerseyhorseassociation.com